Changing University of Iowa Records

How to change sex and gender in UI records:

  1. Log in to MyUI with your HawkID and password.
  2. From the tabs at the top of the page, select 'Student Information.'
  3. Scroll down, and under the section header of 'Student Life Management', click on 'Sex and Gender.'
  4. Select your updated response(s), and click the green button, 'Update.'

How to change name in UI records:

The University of Iowa tracks multiple names for each student. The ones that most directly impact the student are official name, standard name, and preferred name: 

  • A student’s standard name is created when they turn in an application for admission. If it is their very first application, that in turn creates the official student name. The standard name is used by Payroll and should match the person’s social security name for tax purposes.
  • Official student name is currently used on transcripts, verifications, diplomas, and commencement bulletins. Students can see what their official name is on MyUI under Student Life Management on the Student Records tab.
  • Preferred name (a new addition in Fall 2016) is displayed to a student's advisor and on class lists viewed by professors and TAs. 

Without a legal name change, a student cannot change their official name. They can, however, change standard and preferred name. A change in standard name does not require documentation. However, since it is used by Payroll, a changed standard name may revert to the individual's social security name every time FAFSA is processed.

How to change preferred name and pronouns:

  1. Log in to MyUI with your HawkID and password.
  2. From the tabs at the top of the page, select 'Student Information.'
  3. Scroll down, and under the section header of 'Student Life Management,' click on 'Preferred Name and Pronouns.'
  4. Enter your preferred name, and click the update button.
  5. Select your pronouns from the drop-down menu, and click the update button.

Be sure to familiarize yourself with the University of Iowa's Preferred First Name Policy.

How to change standard name:

  1. Former and current University of Iowa students may change their Official Student name by completing the Name Change Form and submitting to the Office of the Registrar. Changing the Official Student name requires supporting documentation along with the form. Changing the Standard name does not require supporting documentation but is still done through the Office of the Registrar. 
  2. After acquiring the name change, you can take your paperwork over to 2700 UCC to attain a new IowaOne ID card.
  3. You can then take your paperwork over to ITS at 2800 UCC to request an updated email address and IM address.